Creating and Maintaining a Secure and Confidential Document Environment

This article discusses how Texas Document Solutions, and our strategic partnership with Sharp Electronics, provides 6 layers of sharp copier network & document security that makes your company’s information more secure and confidential while enjoying the many benefits of the Sharp MX Advance Series of MFP Copier Printer Scanner Fax devices.

6 Layers of Sharp Copier Network & Document Security

To help protect against network and physical threats, Sharp copier printer scanner and fax devices employ a 6 layer approach known as the Sharp Security Suite. The suite address concerns with access control security, data and information security, network security, document security, audit trail security, and fax security.

Access Control Security

Sharp MFPs offer several ways to authenticate and limit users’ access to a device and its functionality. These include account codes, login credentials (using Active Directory or a local user list), and the ability to limit user capabilities with group/feature authorization lists. All user credentials are transferred using a proven combination of Kerberos, Secure Socket Layer (SSL) or Digest-MD5 encryption to help avoid interception. Improving your sharp copier network & document security.

Data And Information Security

Standard MFP security coupled with the optional Data Security Kit (DSK) protects and controls the major MFP systems and subsystems (print, copy, scan, fax jobs, network settings, memory components, local user interface). The Sharp data encryption method uses the Advanced Encryption Standard (AES) algorithm 256*-bit on all data before it is written to RAM and the hard disk drive. It also provides overwriting routines for deleted data to ensure that all information is virtually irretrievable by unauthorized users. Creates a secure connection with your Sharp copier network & document security.

Network Security

Sharp MFPs feature an intelligent network interface that can limit access to specific computers on a network by IP or MAC address, and selectively enable or disable any protocol or service port on each device. All communications to and from the MFP can utilize SSL for secure transmission over the network, and most devices also support SMB, IPv6, IPsec, 802.1x and SNMPv3. All the way down to the packet level, increasing the Sharp copier network & document security!

Document Security

Protection of sensitive documents can be assured through Sharp encrypted Adobe PDF files for scanning and printing, or access control and encryption using SSL protocols for scanning, printing, E-mail and setup.

Audit Trail Security

Sharp’s granular audit trail and job log feature provides comprehensive auditing of all user activity. Certain federal regulations parameters, such as “to”, “from”, “when” and “file name” can be logged, reviewed and archived for conformance. In addition, various centralized audit trail solutions are available through Sharp OSA Partner Program members.

Fax Security

The architecture of Sharp MFPs provides a logical separation between the fax telephone line and LAN. It is, therefore, virtually impossible for attackers to gain access to the internal systems of the MFP or the local network. Additional security features are incorporated such as disabling broadcasting, allowing and rejecting reception from specific numbers, user authentication and more.

Download:Security_Suite_Brochure

Contact Us Today!

Contact us today to learn more about copier security and services.